JOHN MUIR HIGH SCHOOL ALUMNI ASSOCIATION

Minutes of Meeting of the Board of Directors

Held November 5, 2005

            A regular meeting of the Board of Directors of the John Muir High School Alumni Association was held on November 5, 2005, at 11:00 a.m., on the campus of John Muir High School. 

            1.            Introductions.  Neal  Brockmeyer, President of the Association, chaired the meeting.  All those in attendance, a list of whom is attached to these minutes, introduced themselves.  

            2.            Report on JMHS.  Dr. Webb joined the meeting later, so Cynthia Lake reported on activities at the High School.  She mentioned that 11/12 testing is being conducted and the results would be out soon.  Scott Phelps mentioned the work that has been done in creating a scholarship in honor of Nettie and thought this should be an activity of the Association.  He was asked to review this with the Friends of the Mustangs and with Gary Jeffries, who heads the Scholarships/Grants Committee. 

3.      Approval of Minutes.  Copies of the minutes of the meeting held October 1, 2005, which had been distributed by e-mail and mail, were made available to all of those in attendance.  Neal Brockmeyer read a correction that had been submitted by Loren Shirar.  Upon motion duly made, seconded and unanimously carried, the minutes were approved as corrected. 

            4.            Organizational Matters.  Neal Brockmeyer had handed out a list of officers and directors of the Association, giving the terms for the directors.  He mentioned that the terms of nine of the directors ended this year and asked for a motion to renew the terms of all those in the 2005 class for a three year term.  He added that contact will be made with those directors in each class who had not been active to determine their desire to continue, which might free up positions for the election of others as directors.  Upon motion duly made, seconded and unanimously carried, the terms of all those whose terms expire this year were renewed for another three year term.                 

            5.            Committee Reports. 

                  The next item of business was a series of reports from the standing committees. 

                  a.            Membership.  Carrie reported that we had gained 20 new members, for a total of 265, and Jim Henderson added that 12 more had signed up on the Internet.  Neal again introduced the idea of producing a directory, primarily as a service to the alumni and to obtain a mailing/e-mail list that could be used in the future. He indicated that he had received an updated proposal from Harris and explained the services and cost.  After some discussion, it was determined that the Communications and Membership Committees would consider this matter and report their recommendation to the Board. 

                  b.            Finance.  Doug Kosobayashi reported that the Finance Committee had met and he submitted a written report dated November 5, 2005, showing activity through October 31, 2005.  As of that date, the balance in the Wells Fargo operating account was $9,083.98 and the balance in the restricted account at Indy Mac was $5,521.66.  He added that $992.72 had been used from the restricted account for the Museum.  The report showed that there were 253 paid members of the Association, which did not include some of the membership applications received recently.  Finally, he said that there were 111 attendees at the fundraising dinner and it appeared that the dinner had produced estimated net proceeds of $1,932.62.   Seven alumni had made donations as well, and some of them had not been able to attend.  It was suggested that a letter be sent thanking them, with membership cards and a photo of the event.  

                  c.            Communications.  Jim Henderson reported that 12 new members had signed up on the Internet.  He also demonstrated how those going to the Associationís website could pay for membership or an event through PayPal.  Ed Moses next reported on plans for the Day at the Races.  He had made tentative arrangements for February 18^th.  There was discussion about the number of attendees and it was decided to plan for 150, which would require a guaranty of 135.  It was expected that the event would cost $44 per person, and the tickets would be sold for $60 per person.  While we will have more time to publicize the event this year, the efforts of the Board members will still be critical to make the event successful.  Eddie Moses was authorized to make the necessary arrangements with Santa Anita. 

                  d.            Scholarships/Grants.  The activities of the Flintridge Foundation, including Mustangs on the Move, were discussed.  Neal suggested that he and Gary Jeffries meet with Elaine Kramer of the Foundation, who had attended the fundraising dinner.   There was a general discussion with Dr. Webb of the process for allocating funds for contributions by the Association and the solicitation of funds.  This included the Pasadena Educational Foundation and the KaBoom project for the football field.  

                  e.            Special Events.  Neither Tom Oldfield nor Mark Levy were able to attend the meeting, so a discussion of the fundraising dinner was put off until the next meeting.  Karen Hubbard-Luster read a letter that had been received from the Hilton Pasadena thanking the Association for choosing the Hilton for the event.   

                  f.            Historical Museum.  Loren Shirar reported he had changed the configuration of the room and new material had been added for 15 classes, with seven left.  He added that stabilizing bars are needed.  

                  h.            Campus Pride.  Cynthia Lake reported on the art awards and artist in residence.  She hoped that some artwork would be added to the football field.  She also commented on the ìWalk of Fameî bricks and a logo contest.  

            6.            Adjournment.  Prior to adjournment, Lewis Peters joined the meeting to give the details about the Turkey Tussle dinner at Brookside and the game, and passed out flyers.  There being no further business, the meeting was adjourned at approximately 12:30 p.m.  

            7.            Next Meeting.  The next meeting will be held at 11:00 a.m. on Saturday, December 3, 2005, at the High School.  

Respectfully submitted,
Neal Brockmeyer, President

Exhibit A

Attendance